Guidelines to Charter or Recharter a Student Club

I. Background:
Student clubs and organizations may be formed or reformed on campus based on student interest and participation. A formal request must be submitted to the Office of Student Life in the Bryant Student Union, Room 106. Students interested in starting a club or organizations must find a staff or faculty member that will agree to be an advisor for their club or organization. Requirements to charter a club are fairly simple.
To be considered:

• A completed Charter Request Form (available in Word® and PDF). The advisor may assist with this process. A signature of the advisor is required. If the form emailed to mcgeem@cf.edu by the club/organization advisor, this will be considered to be an electronic signature.
• A list of at least ten charter members with identification information (available in Word® and PDF)
• A list of the elected club/organization officers (available in Word® and PDF)
• A club constitution (A list of the elected club/organization officers within 30 days of initial charter) (Sample Club Constitution: A guide for new clubs writing their first constitution.)

Once these items have been received, they will be reviewed by the coordinator of Student Life and the vice president for Student Affairs. A decision will be given to the requesting group within three weeks of the date it was received by the Office of Student Life.

If a club is approved for charter, the coordinator of Student Life will contact the advisor and set up a meeting. The advisor handbook will be reviewed, and the advisor will be informed of the guidelines for clubs/organizations to remain active. An advisor agreement will be signed at this time. The following structure will apply to all student clubs and organizations.

II. Structure

1. Academic-Related Organizations (Co-curricular) – Primary Responsibility – Dean for Liberal Arts and Sciences
2. Student Clubs (PREP, PANTS, CEO, AASU, etc) – Primary Responsibility – Coordinator of Student Life.
3. Student Leadership Organizations (SAB and Ambassadors) – Primary Responsibility – Coordinator of Student Life.
4. Athletics (All teams) – Primary Responsibility — Director of Athletics

III. Requirements for Active Status:  At a minimum, to be defined as “Active”

1. Academic-Related Organizations
   1. Must participate in at least one planned campuswide activities each semester
           Fall:
           Ocala Campus – Club Rush, International Food Festival
           Citrus Campus – TBD by campus
           Levy Campus – TBD by campus
           Spring:
           Ocala Campus – Spring Fling/Health Fair, Student Activities Reception
           Citrus Campus – TBD by campus
           Levy Campus – TBD by campus
   2. Membership:  Members will be selected based on established criteria. All students are invited to try outs, auditions, or interviews, but selection is limited. Members must be currently enrolled at CF. (See attached list of academic-related organizations)
2. Student Clubs
   1. Must participate in two planned campuswide activities each semester
           Fall:
           Ocala Campus — Club Rush and International Food Festival
           Citrus Campus — TBD by campus
           Levy Campus — TBD by campus
           Spring:
           Ocala Campus — Spring Fling/Health Fair and the Student Activities Reception
           Citrus Campus — TBD by campus
           Levy Campus — TBD by campus
   2. Must participate in at least one service project each semester (campuswide or other project)
           Fall:
           Ocala Campus — United Way, Light the Night, food drives, etc
           Citrus Campus — TBD by campus
           Levy Campus — TBD by campus
           Spring:
           Ocala Campus — March of Dimes, Habitat for Humanity, etc
           Citrus Campus — TBD by campus
           Levy Center — TBD by campus
   3. Membership:
      New clubs must have a minimum of 10 members to charter or recharter. Each club must have a minimum of seven active members to remain active. All clubs are open for membership to any student interested in participating and following the guidelines of the club. Members must be currently enrolled at CF. (See attached list of student clubs.)
3. Student Leadership Organizations:
   1. Must participate in two planned campuswide activities each semester
           Fall:
           Ocala Campus — Club Rush and International Food Festival   
           Citrus Campus — TBD by campus
           Levy Campus — TBD by campus
           Spring:
           Ocala Campus — Spring Fling/Health Fair and the Student Activities Reception
           Citrus Campus — TBD by campus
           Levy Campus — TBD by campus
   2. Must participate in at least one service project each semester (campuswide or other project)
           Fall:
           Ocala Campus — United Way, Light the Night, food drives, etc
           Citrus Campus — TBD by campus
           Levy Campus — TBD by campus
           Spring:
           Ocala Campus — March of Dimes, Habitat for Humanity, etc
           Citrus Campus — TBD by campus
           Levy Campus — TBD by campus
   3. Membership:  Members will be selected based on established criteria. All students are invited to interview, but selection is limited. Members must be currently enrolled at CF. (See attached list of student leadership organizations)
4. Athletics:
   1. Must participate in two planned campus wide activities each semester
           Fall — Club Rush and International Food Festival
           Spring — Spring Fling/Health Fair and the Student Activities Reception
   2. Must participate in at least one service project each semester (campuswide or other project)
           Fall — United Way, Light the Night, Food Drives, etc
           Spring — March of Dimes, Habitat for Humanity, etc
   3. Membership:  Athletics are open to all students; however, members are selected by the head coaches through recruitment, visits, and tryouts. Members must be currently enrolled at CF. (See attached list of athletics)

IV.  Required Advisor Activities:  At a minimum, advisors must submit the following each semester to the Office of Student Life:

1. Academic-Related Organizations:
   1. Rosters of enrolled students
   2. Report of organization activity (mid-year and end-of-year reports)
   3. Budget request forms as required for budgeting purposes for the following year.
      A schedule of meetings/practice times and locations for the current semester is suggested, not required.
2. Student Clubs:
   1. Club rosters of enrolled students
   2. A current list of officers and contact information
   3. Report of club activity (mid-year and end-of-year reports)
   4. Budget request forms as required for budgeting purposes for the following year.
      A schedule of meetings/practice times and locations for the current semester is suggested, not required.
3. Student Leadership Organizations:
   1. Club rosters of enrolled students
   2. A current list of officers and contact information
   3. Report of club activity (mid-year and end-of-year reports)
   4. Budget request forms as required for budgeting purposes for the following year.
      A schedule of meetings/practice times and locations for the current semester is suggested, not required.
4. Athletics:
   1. Rosters of enrolled students
   2. Report of athletic team activity (mid-year and end-of-year reports to include campus activities and service projects)
   3. Budget request forms as required for budgeting purposes for the following year.
      A schedule of meetings/practice times and locations for the current semester is suggested, not required.